Content Management Services

Content Management System (CMS) is a software application or set of related programs i.e. used to create and manage the digital content. CMS is typically used for Enterprise Content Management (ECM) and Web Content Management (WCM).

ECM facilitates the collaboration in the workplace by integrating document management, digital asset management and records retention functionalities and provide end users with role-based access to the organisation’s digital assets. WCM facilitates collaborative authoring for the websites. ECM software includes a WCM publishing functionality, but ECM webpages remains behind the organisation’s firewall.

Both enterprise content management and web content management systems have two components: - Content Management Application (CMA) and a Content Delivery Application (CDA).

CMA is a graphical user interface allows the user to control the design, creation, modification and removal of content from the site without requiring to know anything about HTML. CDA component provides back-end services that will support management and delivery of content once it has been created in the CMA.

Popular Features of CMS includes: -

• SEO – Friendly URLs
• Integrated and Online Help
• Group Based Permission Systems
• Full Template Support and Customizable Templates
• Integrated File Managers
• Minimum Server Requirements
• Admin Panel with the Multiple Language Support
• Easy Wizard Based install and Versioning Procedures

Features of CMS: -

• Intuitive indexing, search features index all data for easy access through search functions and allows the users to search by the attributes such as publication dates, keywords or author.
• Format management facilitates turned scanned paper documents and legacy digital documents into html and pdf documents.
• Revision features allows the content to get upgraded and edited after initial publication. Revision control tracks any changes made to files by the individuals.
• Publishing functionality allows the individuals to utilize a template or set of templates approved by the organisation as well as wizards and other tools to create content.

Choosing a CMS

There is almost no limit to the factors that must be considered before an organisation decides to invest in a CMS. There are a few basic functionalities to always look for such as an easy to use editor interface and intelligent search capabilities. For some organisations. Software use depends on the certain needs.

For example, Consider the business organisation’s size and geographic dispersion. CMS administrator must know that how many people will going to utilize the application, whether the CMS will need multilanguage support and what size support team will be required to maintain the operations. It is very essential to consider the level of control both administrators and end users will have while using CMS. The diversity of the electronic data forms utilized within an organization must be considered. All types of digital content should be indexed easily.